Fire Risk Assessment

Premises	2nd floor, 10 King Street, Nottingham NG1 2AS
Type	Office
Responsible person	Example Accountants Ltd (managing director)
Assessed by	Office manager
Date	1 October 2026

1. Legal basis

Regulatory Reform (Fire Safety) Order 2005. Applies to non-domestic premises and the common parts of blocks of flats and HMOs. Also consider the Fire Safety Act 2021; in England, consider the Fire Safety (England) Regulations 2022 where applicable. Confirm the enforcing authority and any local licensing conditions.

People at risk: 12 staff and up to 5 visitors

2. Significant findings and action plan

Area	Finding	Action required	Priority
Firefighting equipment	An extinguisher may be unavailable or unserviceable.	Arrange replacement or competent service and keep access clear.	medium
Management, training and drills	The evacuation plan has not been tested in practice.	Plan a representative drill, record performance and correct shortcomings.	medium
Maintenance and testing	Emergency-light operation is not routinely checked.	Introduce a monthly functional test as typical guidance; confirm the method and interval with the standard and contractor.	medium

3. Arrangements confirmed as in place

Sources of ignition	Is smoking prohibited indoors and restricted to a safe external area with suitable metal bins?	Yes
Sources of ignition	Are plugs, leads, sockets and appliances free from visible damage, overloading and unsafe adaptors?	Yes
Sources of ignition	Is the fixed electrical installation inspected and maintained at an interval set by a competent electrician?	Yes
Sources of ignition	Are portable heaters stable, guarded where needed, and kept clear of combustibles?	Yes
Sources of ignition	Are cooking appliances, extraction systems and filters kept clean and used away from combustibles?	Yes
Sources of ignition	Is hot work avoided or controlled by a permit, fire watch and post-work check?	not undertaken
Sources of ignition	Are external bins, waste and combustible storage secured away from the building and ignition sources?	Yes
Sources of ignition	Are contractors told the fire precautions and controlled when their work introduces ignition sources?	Yes
Fuel and storage	Is combustible stock limited to working quantities and stored away from ignition sources?	Yes
Fuel and storage	Are flammable liquids kept in closed containers, in minimum quantities and in suitable fire-resisting storage?	none
Fuel and storage	Are LPG and other gas cylinders absent or stored upright, secured and in a suitable ventilated location?	none
Fuel and storage	Are aerosols kept away from heat and limited to reasonable quantities?	Yes
Fuel and storage	Are displays, decorations, upholstered items and wall linings in good condition and suitable for their location?	Yes
Fuel and storage	Are boiler, electrical and plant rooms free from unrelated combustible storage?	Yes
Fuel and storage	Is waste removed frequently before it accumulates?	Yes
Fuel and storage	Could dangerous substances make a fire start or develop more rapidly?	No
People at risk	Are lone workers, cleaners and people present outside normal hours included in the arrangements?	Yes
People at risk	Have individual evacuation needs been identified without relying on fire and rescue services?	Yes
People at risk	Are visitors and members of the public given clear warning and direction?	Yes
People at risk	Are young persons and inexperienced workers specifically considered?	none present
People at risk	Does anyone sleep anywhere other than the common parts covered by this assessment?	No
People at risk	Could any occupant need assisted evacuation because of mobility, sensory, cognitive or temporary impairment?	No
People at risk	Have people in neighbouring or shared premises who could be affected been considered?	Yes
Fire detection and alarm	Is the alarm and detection system suitable for the layout, use and people at risk?	Yes
Fire detection and alarm	Can a person readily raise the alarm from occupied areas and near exits?	Yes
Fire detection and alarm	Can the alarm be heard clearly in every occupied area, including toilets and noisy rooms?	Yes
Fire detection and alarm	Where hearing-impaired people may be alone, are suitable visual or vibrating warnings provided?	not needed
Fire detection and alarm	Is automatic detection provided where a fire could develop unnoticed or affect escape routes?	Yes
Fire detection and alarm	Is the alarm panel accessible, labelled and understood by nominated staff?	Yes
Fire detection and alarm	Are faults, isolations and unwanted alarms recorded and corrected promptly?	Yes
Fire detection and alarm	Are any door releases, shutters, lifts or plant shutdowns linked to the alarm tested as part of the system?	none
Means of escape	Are the number, width and arrangement of escape routes suitable for occupancy and travel distance?	Yes
Means of escape	Are corridors, stairs and exits kept clear at all times?	Yes
Means of escape	Can final exits be opened immediately without a key or special knowledge while occupied?	Yes
Means of escape	Do doors on crowded or higher-risk routes open in the direction of escape where required?	Yes
Means of escape	Where one route could be affected by a single fire, is an independent alternative route available?	not required
Means of escape	Do shutters, access controls and security doors fail safe or have a reliable emergency override?	none
Means of escape	Are external escape routes, gates and assembly access clear, lit where needed and usable in bad weather?	Yes
Means of escape	Are inner rooms, dead ends and basement or upper-floor escape arrangements acceptably protected?	none
Emergency lighting	Is emergency escape lighting provided where normal lighting failure would leave routes unsafe?	Yes
Emergency lighting	Does emergency lighting cover stairs, changes of direction, exits, call points, firefighting equipment and external routes where needed?	Yes
Emergency lighting	Are larger open areas provided with anti-panic lighting where needed?	not needed
Emergency lighting	Are internally illuminated or externally lit escape signs visible during power failure?	Yes
Emergency lighting	Are luminaires and indicators present, unobscured and free from visible damage?	Yes
Emergency lighting	Can the system be safely tested without creating avoidable risk?	Yes
Emergency lighting	Are emergency-lighting tests and defects recorded?	Yes
Emergency lighting	Has a competent person confirmed the system duration is suitable for the evacuation strategy and premises?	Yes
Fire safety signs and notices	Are escape routes and exits clearly signed wherever the route is not obvious?	Yes
Fire safety signs and notices	Do directional arrows lead continuously to a final exit without ambiguity?	Yes
Fire safety signs and notices	Are fire doors marked with the appropriate keep-shut or keep-locked notice?	Yes
Fire safety signs and notices	Are extinguishers, call points and alarm controls clearly identified where not obvious?	Yes
Fire safety signs and notices	Are lifts that must not be used in a fire clearly marked?	no lift
Fire safety signs and notices	Are concise fire-action notices displayed and consistent with the current procedure?	Yes
Fire safety signs and notices	Is the assembly point identified where one is used?	Yes
Fire safety signs and notices	Are instructions understandable to the people present, including where language or disability affects comprehension?	Yes
Firefighting equipment	Has a competent person selected suitable types and quantities of extinguishers for the risks?	Yes
Firefighting equipment	Are extinguishers conspicuous, accessible and normally positioned on escape routes near exits?	Yes
Firefighting equipment	Are cooking-oil and electrical risks provided with suitable equipment without encouraging unsafe firefighting?	not applicable
Firefighting equipment	Where a fire blanket is provided, is it accessible, correctly mounted and suitable for its intended use?	none
Firefighting equipment	Are hose reels absent or, if present, included in competent inspection and staff arrangements?	none
Firefighting equipment	Are nominated staff told that extinguishers are for small fires only and escape takes priority?	Yes
Firefighting equipment	Are specialist risks such as lithium batteries, flammable metals or gas cylinders present?	No
Compartmentation and fire doors	Are fire-resisting walls, floors and ceilings free from visible holes, gaps or damage?	Yes
Compartmentation and fire doors	Are service penetrations around cables, pipes and ducts suitably fire stopped?	Yes
Compartmentation and fire doors	Do fire doors close fully into the frame from any position without sticking?	Yes
Compartmentation and fire doors	Are fire-door leaves, frames, glazing, hinges, seals and gaps visibly sound?	Yes
Compartmentation and fire doors	Are fire doors kept shut or held open only by a suitable alarm-linked device?	Yes
Compartmentation and fire doors	Are locked fire-resisting cupboards, risers and plant rooms controlled and kept closed?	Yes
Compartmentation and fire doors	Have concealed voids, roof spaces and recent alterations been considered for fire stopping?	Yes
Compartmentation and fire doors	Is the required fire-resistance strategy clear from reliable plans, records or competent assessment?	Yes
Housekeeping	Are escape routes, stairs and fire doors free from storage and waste?	Yes
Housekeeping	Are floors, work areas and storage spaces kept clean and orderly?	Yes
Housekeeping	Is there an end-of-day check for cooking, heaters, electrical equipment, waste and fire doors?	Yes
Housekeeping	Are batteries and devices charged on suitable surfaces, with approved equipment and away from escape routes?	Yes
Housekeeping	Are oily, greasy or heat-affected cloths and laundry handled to prevent self-heating?	none
Housekeeping	Are deliveries and temporary stock prevented from blocking exits or alarm equipment?	Yes
Housekeeping	Is vegetation, packaging and waste controlled around the building perimeter?	Yes
Housekeeping	Are routine housekeeping inspections assigned and recorded?	Yes
Management, training and drills	Is the responsible or dutyholder person identified and are other responsible persons coordinated?	Yes
Management, training and drills	Is there a current emergency plan covering alarm, evacuation, calling the fire service and assembly?	Yes
Management, training and drills	Do staff receive fire instruction at induction and when arrangements change?	Yes
Management, training and drills	Are enough trained people available to implement the plan whenever the premises is occupied?	Yes
Management, training and drills	Is there a workable method to account for staff and visitors without delaying escape?	Yes
Management, training and drills	Can someone give the fire service reliable information about hazards, missing people and access?	Yes
Management, training and drills	Is the assessment reviewed after changes, fire, near miss, enforcement concern or evidence it may no longer be valid?	Yes
Maintenance and testing	Is the fire alarm normally tested weekly from a different call point and the result recorded?	Yes
Maintenance and testing	Is the alarm competently serviced at the interval specified for the system, commonly every six months?	Yes
Maintenance and testing	Is emergency lighting given a competent full-duration test at least annually?	Yes
Maintenance and testing	Are extinguishers visually checked routinely, commonly monthly, and defects acted on?	Yes
Maintenance and testing	Are extinguishers maintained by a competent person, normally annually?	Yes
Maintenance and testing	Are fire doors checked routinely, with higher frequency for high-use or residential common-area doors?	Yes
Maintenance and testing	Are test, service, defect and repair records complete and readily available?	Yes

Scope limits

This assessment format is for small, simple premises. Use a competent fire risk assessor instead for:

Any sleeping accommodation assessment beyond the common parts of a small HMO or small block of flats.
Care homes, hospitals, healthcare premises, prisons, secure premises or premises where occupants may need assisted evacuation.
Hotels, hostels, large HMOs, complex sleeping risks or premises with significant numbers of unfamiliar sleeping occupants.
High-rise residential buildings and work requiring assessment under the Building Safety Act 2022 or higher-risk building regime.
Large, complex, multi-occupied, underground or unusual premises, or premises with engineered fire-safety solutions.
Premises storing or using significant quantities of dangerous substances, explosives, highly flammable materials or oxygen-enriched atmospheres.
Premises with combustible cladding, unresolved compartmentation concerns, complex smoke control, evacuation lifts or stay-put strategies requiring validation.
Any case involving repeated unwanted alarms, enforcement action, a recent serious fire, uncertain structural fire protection or doubt about means of escape.
Any assessment outside the competence of the person completing it. Refuse generation and recommend a competent fire risk assessor or fire engineer.

Review

Review this assessment at least annually and whenever the premises, use or occupancy changes, or after a fire or near miss.

Name	Signature	Date

Drafted with SitePaper from information supplied by Example Accountants Ltd. The duty holder remains responsible for its contents and must have it reviewed by a competent person before relying on it. Contains public sector information licensed under the Open Government Licence v3.0.

Fire Risk Assessment Example

1. Legal basis

2. Significant findings and action plan

3. Arrangements confirmed as in place

Scope limits

Review