Event risk assessment
An event risk assessment should cover build, public opening and breakdown, not just the hours when guests attend. Crowd movement and capacity, temporary structures, vehicle interfaces, contractors, electricity, fire, weather, alcohol, safeguarding, accessibility and medical response can change throughout those phases. The Management of Health and Safety at Work Regulations 1999 require suitable planning and coordination, while licensing and fire-safety duties may also apply. Define who has authority to delay, stop or evacuate the event and how they receive reliable information. Check supplier documents against the actual layout rather than filing them unread. Establish weather thresholds, steward positions, accessible escape arrangements and a shared communication channel, then brief every contractor on handover points and emergency signals before the site becomes busy.
- ✓Hazards and controls drawn from HSE guidance
- ✓Scored 5x5 risk matrix
- ✓Editable Word and PDF
In short
A risk assessment identifies what could cause harm in your work, who could be harmed and how, and what you do to control the risk. Every employer must make a suitable and sufficient assessment; with five or more employees the significant findings must be recorded.
What it must include
- ✓The hazards in the activity or workplace
- ✓Who might be harmed and how
- ✓Existing controls and further action needed
- ✓Risk rating (e.g. 5x5 likelihood x severity)
- ✓Who does what by when
- ✓Review date and when to review sooner
You stay the duty holder: review the document for your site before work starts. SitePaper is a drafting tool, not a consultancy.